Faster procurement. Clearer control. AI-powered workflows from request to invoice

Procbay simplifies the purchasing process by managing intake, approvals, sourcing, contracts, and invoices, enabling teams to decrease cycle time, enhance compliance, and achieve real-time visibility into spending. Functional automation eliminates delays, while regulated workflows ensure that every decision is documented and aligns with policies.

Built with enterprise-grade foundations

Built with enterprise-grade foundations

Procbay is designed to support structured, governed procurement from day one. Every workflow is built to scale with your organization while maintaining control, visibility, and compliance.

Configurable workflows

Adapt procurement flows to your policies, categories, approval hierarchies, and delegation rules—without rigid templates.

Audit-ready traceability

Maintain clear, end-to-end trails across requests, approvals, sourcing decisions, contracts, and invoices.

Enterprise controls

Role-based access, approval thresholds, and governed workflows ensure the right oversight at every step.

Integrations-ready

Designed to connect with ERP, finance, identity, and reporting systems as your ecosystem evolves.

Designed for every team involved in purchasing

What makes Procbay different

Procbay is designed to support structured, governed procurement from day one. Every workflow is built to scale with your organization while maintaining control, visibility, and compliance.

AI-led intake that removes bottlenecks

onvert messy requests into clean PRs without back-and-forth

Dynamic Catalogue–AI matching

Recommend best-fit items and suppliers to reduce errors and speed decisions

Event orchestration for real negotiations

Run RFx, forward/reverse auctions, and sealed bids with structured scoring

Contract intelligence

Speed reviews with AI-assisted redlining and stronger clause consistency

Insights that drive action

KPIs, anomaly detection, and predictive forecasting to surface risk and savings early

Procbay in action
Sub Heading

Designed for every team involved in purchasing

01
Procurement Teams
02
Finance & AP
03
Legal & Compliance
04
Operations & IT
Procurement Teams

Standardize intake, reduce PR-to-PO cycle time, run sourcing events faster, and improve supplier accountability

White-Labeled Marketplace
Finance & AP

Tighten spend control, reduce invoice exceptions with OCR + matching, and improve reporting confidence with cleaner data

Headless UI Components
Legal & Compliance

Shorten contract cycles with AI-assisted review, improve risk visibility, and strengthen audit readiness

Integration Engine
Operations & IT

Configure workflows to match real buying patterns, increase adoption through intuitive UX, and connect into existing systems

Developer Friendly
Integrations & Ecosystem

Integrations that fit your ecosystem

Procurement cannot operate in a silo. Procbay is built to connect with the systems your teams already rely on, keeping data consistent across purchasing, finance, and reporting.

Discuss integrations in a demo

ERP & Accounting

Sync purchasing and financial data flows

Identity & Access (SSO)

Secure access and role-based controls

BI / Data tools

Clean pipelines for dashboards and leadership reporting

Supplier & Catalog

Standardize vendor information and purchasing channels

AP / Invoice workflows

Reduce exceptions and improve reconciliation

End-to-End Workflow

One workflow from request to payment-ready

1

Intelligent Intake

Capture requirements via chatbot or guided forms and create structured PRs without back-and-forth

2

Governed Approvals

Route approvals by policy, thresholds, and category with escalation to prevent delays

3

Smarter Sourcing

Route simple buys to preferred suppliers or run RFx/auctions for competitive categories with structured scoring

4

Contracts, Award & POs

Move from supplier selection to contracting and PO creation with clear traceability

5

Invoice & Spend Intelligence

Automate capture and matching while tracking KPIs, anomalies, and forecasting signals

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AI Agents

AI Agents that remove bottlenecks – not just automate clicks

Procbay uses purpose-built AI Agents across the procurement lifecycle to reduce manual effort, improve consistency, and keep workflows moving, while humans stay in control of decisions.

Each agent is designed to support a specific stage of Source-to-Pay, helping teams work faster with stronger governance and better visibility.

Intake Workflow Agent

Supplier Recommendation Agent

Questionnaire Builder Agent

Technical Evaluation Agent

Bid Analysis Agent

Supplier Onboarding & KYC Agent

Clause Recommendation Agent

Contract Builder Agent
Explore AI Agents
Governance & Control

Control built into every step

Policy-based workflows

Approval routing aligned to category, thresholds, and delegation rules

Audit-ready traceability

Clear trails across requests, approvals, sourcing decisions, and contract changes

Role-based access and governance

Ensure the right people see and approve the right things without slowing work

Risk visibility

Identify exceptions earlier and reduce downstream issues in sourcing and contracts

See governance in action