Smart Catalogue Management

Fast, guided buying from approved catalogues without confusion or policy risk.

Procbay helps teams find the right products and services quickly with a guided catalogue experience that keeps purchasing standardized and compliant.

Built for Leaders

Built for Heads of Procurement & CIOs

Designed to meet the unique needs of procurement leaders and technology executives.

For Procurement Leaders

Turn catalogues into a guided buying journey that employees actually follow, so approved options become the default. This strengthens Catalogue management in procurement by reducing exceptions and keeping spend aligned to preferred choices.
Improve control without adding more checks and emails: provide clear, approved options upfront and route only true exceptions.

For CIOs

Deploy consistent buying experience across regions and business units on a cloud-based procurement platform while keeping governance simple for admins and intuitive for end users.
Reduce process friction and improve data quality across purchasing, while supporting security and scalability expectations.

Key Benefits

Faster buying

Users access approved products and services in minutes to speed up purchasing.

Higher compliance

Guardrails guide users to the right option at the moment of purchase to reduce maverick spend.

Greater standardization

Fewer duplicates and variations create clearer choices and more consistent buying.

Reduced admin effort

Automated catalogue management streamlines updates, reviews, and retirements to keep content current.

Better visibility

Visibility into what people buy and where they deviate helps continuously improve purchasing decisions.

How It Works

Procurement Powered by AI is a platform that helps you automate your procurement process.

Catalogue setup

Organize products and services into clear categories with owners and approval rules, so content stays governed.

Guided discovery

Help users navigate to the right options using simple filters and prompts aligned to buying policies.

AI search

Use AI-powered procurement software so users can search in plain language and still get relevant, compliant results.

Ongoing governance

Maintain accuracy over time through controlled approvals and periodic reviews.

Capabilities

AI-Powered Capabilities

Intent-aware search

Recommended alternatives

Catalogue cleanup

Transparent results

Intent-aware search

Intent-aware search understands what users mean, not just what they type, so they find the right items faster.

Recommended alternatives

Recommended alternatives keep users on approved paths when preferred items are unavailable.

Catalogue cleanup

Ongoing cleanup removes outdated choices and reduces clutter to keep catalogues easy to navigate.

Transparent results

Clear, explainable results help users buy confidently and reduce back-and-forth questions.

Subheading

Outcomes

Shorter purchase cycles for common purchases through guided discovery

Improved policy compliance with fewer exceptions and less rework

Lower procurement effort spent answering repetitive buying questions

More consistent purchasing across teams, categories, and regions

Cleaner purchasing data that improves reporting and supplier conversations

Comparison

Why Procbay

See how Procbay Intake & Demand Capture compares to legacy solutions

Capability	Procbay	Traditional tools
User experience	Guided buying with clear, approved choices	Users browse long lists and guess what’s allowed
Search	Plain-language search using AI-powered procurement software	Keyword-only search; results depend on exact terms
Compliance	Rules applied during selection to prevent policy misses	Checks happen after submission, causing rework
Catalogue upkeep	Controlled changes with clear ownership	Manual updates lead to stale and inconsistent content
Enterprise scale	Consistent experience across regions and business units	Fragmented experiences across teams and locations

Integrations

Seamless Integrations

Procbay connects catalogue buying to downstream purchasing so teams don’t re-enter data or manage parallel processes.

ERP & Procurement Suites

SAP, Oracle, NetSuite, Coupa, SAP Ariba (and custom systems via APIs)

Collaboration Channels

Slack, Microsoft Teams, email, embedded portals

Workflow Tools

Jira and other internal workflow systems as needed

FAQs

Browse through our frequently asked questions to find quick answers about ProcBay.

It is a guided, AI-searchable catalogue experience that helps users find approved products and services quickly while procurement maintains standardization and control.

Users can search in plain language and are guided to the most relevant approved options.

The system guides users to approved alternatives or routes the request through a controlled exception path.

Buying rules and approvals are embedded into the selection process, guiding users toward compliant choices by default.

Both product catalogues and service selections are supported, enabling consistent buying across categories.

Catalogue visibility can be configured by role, region, business unit, or category to keep buying relevant and controlled.

Guided buying answers common selection questions upfront, reducing incorrect requests and follow-up corrections.

Governance workflows manage updates, approvals, and retirements so users always access current and trusted catalogue content.