Strategic Sourcing

Launch RFQs and RFPs faster with structured scoring and full governance.

Procbay brings RFQ/RFP creation, supplier shortlisting, evaluation, and approvals into one guided workflow. Teams move quicker, stay compliant, and keep every decision traceable without spreadsheets or scattered email threads.

Built for Leaders

Built for Heads of Procurement & CIOs

Designed to meet the unique needs of procurement leaders and technology executives.

For Procurement Leaders

Standardize the strategic sourcing process across categories so events run the same way every timeclear steps, clear ownership, clear outcomes.
Improve compliance by making scoring, collaboration, and approvals part of the workflow—not something tracked after the award decision.
Increase visibility into event status, supplier participation, and award rationale so leadership can review progress and decisions quickly.

For CIOs

Provide one governed place to run sourcing events and reduce fragmented tools that create version confusion and gaps in documentation.
Support scale for global teams with consistent controls, auditability, and access patterns across regions and business units.

Key Benefits

Faster RFQ/RFP cycles

A single guided workflow shortens RFQ/RFP timelines and reduces handoffs.

Better compliance

Built-in approvals and documented decision steps strengthen governance and auditability.

Clearer evaluation

Consistent scoring criteria and side-by-side comparisons improve evaluation quality and speed.

Less manual coordination

Replacing spreadsheets and email follow-ups reduces coordination effort and delays.

Repeatable execution

Standardized sourcing workflows enable consistent global execution across teams and regions.

How It Works

Procurement Powered by AI is a platform that helps you automate your procurement process.

Event Setup

Create RFQs/RFPs using standardized templates, timelines, and required fields so every event is complete and consistent.

Supplier Shortlisting

Select and invite suppliers using clear criteria and controlled lists—so participation and evaluation stay structured.

Evaluation and Scoring

Compare responses in one place with structured scoring and stakeholder inputs—so decisions are clear and defensible.

Approvals and Governance

Route awards through defined approvals and keep a complete audit trail of changes, comments, and final outcomes.

Capabilities

AI-Powered Capabilities

Assisted RFQ/RFP drafting

Automated response checks

Comparison prompts

Reviewer summaries

Assisted RFQ/RFP drafting

Assisted drafting speeds RFQ/RFP setup and reduces missing details from the start.

Automated response checks

Automated checks flag gaps, inconsistencies, and incomplete submissions before review.

Comparison prompts

Side-by-side prompts highlight meaningful differences across supplier responses for faster evaluation.

Reviewer summaries

Summaries help reviewers quickly focus on key terms, risks, and exceptions.

Subheading

Outcomes

Shorter time from event kickoff to award decision

Fewer rework loops due to complete inputs and structured approvals

Improved audit readiness with traceable scoring, comments, and approvals

Better stakeholder alignment through centralized collaboration and visibility

More consistent sourcing execution across categories and geographies

Comparison

Why Procbay

See how Procbay Intake & Demand Capture compares to legacy solutions

Capability	Procbay	Traditional tools
RFQ/RFP creation	Guided event setup with standardized templates and required fields	Documents copied and edited manually; formats vary
Supplier shortlisting	Criteria-driven invitations and controlled supplier lists	Shortlists maintained in spreadsheets and email threads
Evaluation & scoring	Structured scoring with traceable inputs and comparisons	Scoring happens offline; decisions are hard to audit
Collaboration	Comments and reviews captured within the event workflow	Long email chains and version confusion
Approvals & audit trail	Embedded approvals with a complete record of actions and outcomes	Approvals tracked separately; audit evidence is scattered
Enterprise scale	Repeatable workflow for strategic sourcing in procurement teams across regions	Process differs by team; limited visibility and control

Integrations

Seamless Integrations

Procbay connects sourcing events to downstream procurement work so outcomes flow cleanly into purchasing and contracting.

ERP & Procurement Suites

SAP, Oracle, NetSuite, Coupa, SAP Ariba (and custom systems via APIs)
Custom systems via APIs

Collaboration Channels

Microsoft Teams, Slack, email, embedded portals

Workflow Tools

Jira and internal workflow systems as needed

FAQs

Browse through our frequently asked questions to find quick answers about ProcBay.

It runs RFQs and RFPs in one workflow—from supplier shortlisting to evaluation and approvals—so decisions are faster and traceable.

It keeps event setup, responses, scoring, and approvals in one place, reducing delays and rework caused by fragmented tools.

Suppliers are selected using clear criteria and controlled lists, making participation consistent and evaluation fair.

Reviewers score responses using shared criteria and side-by-side comparisons, with comments captured for transparency.

Approvals, scoring, and decisions are recorded as part of the workflow so the full rationale is easy to review and audit.

Yes. It supports repeatable execution for global strategic sourcing while still allowing local requirements and stakeholder approvals.

It replaces spreadsheets and email coordination with one sourcing workspace—reducing follow-ups, version issues, and rework.

A single workspace for event management, evaluation, collaboration, and governance—rather than splitting work across separate files and systems.