SAP ? Oracle
Enterprise ERP integration
Procurement integrations that keep intake-to-pay in one flow
Raise a request in Slack, check budget against your ERP, award, and post a matched invoice to accounting ? without anyone re-keying the same record four times.
REST API
Connect any system
Multi-entity
One platform, many entities
Connects with the systems you
already run
Keep procurement in sync with ERP, accounting, and master data, without manual effort.
ERP
SAP, Oracle, Microsoft Dynamics 365, NetSuite
Accounting
QuickBooks, NetSuite, Sage Intacct, Xero
Access
SSO with your existing identity provider
Extensibility
Open API, webhooks, and master-data sync
Procure-to-pay integration removes the gaps where procurement slows down.
One purchase touches intake, sourcing, approval, PO, receipt, and invoice. When those stages sit in disconnected systems, the same supplier and PO data is retyped at every boundary & that is where cycle time, errors, and disputes between procurement and finance come from. Procbay connects the chain so the record moves with the work.
Supplier and item master data stays consistent with your ERP
Budget is validated against live ERP figures before commitment
GRN and invoice-match results post back automatically
Awards convert to POs without re-entry
Approvals happen in Slack or Teams without leaving the workflow
Documents stay linked to the transaction they belong to
One connected record, from request to payment
01
One record across
the full cycle
Intake, sourcing, PO, receipt, and invoice reference the same record, no rebuilding it downstream.
02
Budget checked
against live ERP data
Budget checked against live ERP data
03
4-way matching without manual reconciliation
PO, GRN, inspection, and invoice data align automatically so exceptions surface, not surprises.
04
Multi-entity without separate instances
One Procbay platform syncs to multiple ERP entities and company codes.
05
An audit trail that spans systems
Every action stays traceable across procurement and finance, end to end.
Connect. Procbay across seven categories of systems
Connect Procbay across seven categories of systems
01
Procurement ERP integration
Keep vendor master, purchase orders, receipts, and postings aligned between Procbay and your ERP ? the backbone of procure-to-pay integration.
COMMON WORKFLOWS
- Two-way vendor master and item data sync
- Push approved POs and awards into the ERP
- Post GRN and invoice-match results back
- Validate budget against live ERP figures
- Support multiple entities and company codes
SYSTEMS
SAPOracleNetSuite
02
Finance and accounting integration
Give finance live committed and actual spend instead of a month-end reconstruction, and pass matched invoices straight through.
COMMON WORKFLOWS
- Sync payment-ready vendor records
- Share committed vs actual spend with finance
- Pass 4-way matched invoices for payment
- Keep cost centres and budget lines consistent
SYSTEMS
QuickBooksNetSuite
03
Document and cloud storage integration
Keep quotes, contracts, certificates, and supporting documents attached to the transaction, in the storage your team already uses.
COMMON WORKFLOWS
- Store RFQ, bid, and award documents in context
- Link contracts and certificates to supplier profiles
- Maintain version control and access rules
SYSTEMS
SharePointGoogle Drive
04
Communication and collaboration integration
Let people raise requests and approve where they already work, so approvals stop stalling in inboxes.
COMMON WORKFLOWS
- Raise purchase requests directly from chat
- Send approval prompts and reminders
- Notify owners on exceptions and escalations
- SSO and role-based access via Microsoft 365
SYSTEMS
SlackMicrosoft TeamsMicrosoft 365
05
Project management integration
Tie procurement to the project driving the demand ? essential for EPC, construction, and capex-heavy operations.
COMMON WORKFLOWS
- Link project tasks to procurement requests
- Track project-linked spend against budget
- Keep delivery timelines visible to both sides
SYSTEMS
JiraAsana
06
Supplier and compliance data integration
Bring verification and compliance signals onto the supplier record so risk scoring works from current data.
COMMON WORKFLOWS
- Sync supplier profiles and KYC verification data
- Feed compliance and ESG signals into risk scoring
- Track certificate expiry and renewals
SYSTEMS
REST APISupported data sources
07
Procurement API and custom integrations
Procbay's REST API and webhooks connect the systems that are specific to your operation ? manufacturing, logistics, or in-house software ? so configurability extends to your integration layer, not just your workflows.
COMMON WORKFLOWS
- Connect legacy or in-house procurement systems
- Build custom data flows for supplier and PO information
- Trigger Procbay workflows from your own systems
- Export procurement data to your BI and reporting stack
SYSTEMS
REST APIWebhooksCustom endpoints
Integrated procurement data you can actually report on
AI-driven workflows that reduce delays, improve sourcing performance, and strengthen financial control.
60%
Less manual work
Fewer handoffs, follow-ups & corrections across the full cycle.
25–40%
Faster sourcing
Condition-based routing removes inbox delays.
30–50%
Faster approval
Condition-based routing removes inbox delays.
6–8 months
ROI
Value realized through connected end-to-end execution.
How integration requests work
Tell us the system
Share the tool, the data involved, and which teams depend on it.
We map the workflow
We document how data moves between Procbay and your systems—fields, triggers, sync direction, and handoffs across teams.
We confirm the approach
You review scope, timeline, and integration design before build starts—so everyone agrees on what ships and when.
We configure and validate
We set up connectors, run test syncs, and validate records in staging before anything reaches production.
We keep it running
Monitoring, updates, and support keep integrations healthy in production—with alerts when something needs attention.
Need Procbay to connect with your system?
Tell us which systems your team runs and which procurement workflows you want connected. We’ll come back with a recommended approach.
WHAT TO EXPECT
- Average response within 1 business day
- NDAs available before scoping
- Enterprise custom scope supported
Request an integration
Frequently asked questions
Quick answers about how Procbay connects with ERP, finance, collaboration, and custom systems.
Procbay covers seven categories: ERP (SAP, Oracle, NetSuite), finance (QuickBooks, NetSuite), documents (SharePoint, Google Drive), communication and identity (Slack, Microsoft Teams, Microsoft 365), project management (Jira, Asana), supplier and compliance data, and any other system via REST API.
Procbay syncs vendor master and item data two ways, pushes approved POs into the ERP, posts GRN and invoice-match results back, and validates budget against live ERP figures before commitment.
Yes. SAP and Oracle are supported for vendor master, purchase orders, budgets, and financial postings, including multi-entity and multiple company codes.
No. Procbay is the procurement layer on top of your ERP. It handles intake, sourcing, approvals, contracts, and matching, then keeps the ERP as the financial system of record.
Yes. Requests can be raised and approvals actioned from Slack or Microsoft Teams, with notifications and escalations routed to the right owner.
Yes. Procbay provides a REST API and webhooks so you can read and write procurement data and trigger workflows from your own systems.
Yes. Contact us with your requirements. Most custom integrations are handled through the REST API, with scoped custom work where needed.
No. Suppliers work through the Procbay Supplier Collaboration Portal, so they can respond, submit documents, and post updates without connecting their own systems.
Run procure-to-pay on one platform, connected to everything else.
See how Procbay integrates with your ERP, finance, and collaboration systems so procurement data moves with the work.